Volunteer
Volunteer with Purpose: Support the Instrumental Music Program
Every note played and every performance delivered is supported by more than just instruments—it’s the dedication and hard work of volunteers that make our music program thrive. When you volunteer, you’re not just filling a role; you’re serving a greater purpose: fostering a love of music, building a community, and supporting our students as they grow in their talents.
Your time, energy, and commitment directly contribute to the success of our program. Whether you’re helping at an event, organizing fundraisers, or providing behind-the-scenes support, your involvement has a lasting impact. By volunteering, you’re giving our students the opportunity to shine on stage and beyond.
Join us in serving a purpose greater than ourselves—helping the music play on! Enjoy a video about our volunteer community.
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If unsure where to volunteer, read the information below or indicate “general.”
Volunteer Opportunities with Westlake High School Instrumental Music Program
We welcome volunteers for as little or as much time as you can spare. Don’t miss out on the opportunities to engage now, as soon as they go to college!
Here are some ways you can get involved:
Concert Hospitality/Bake Sales
Perks: Help create a welcoming atmosphere and support the music program financially
Role: Set up and run bake sales at concerts, which raise funds for the program. Assist with decor and hospitality for special concerts
Volunteers needed: 1-2
Time Commitment: 4-12 per school year
Restaurant Night Coordinator
Perks: Help the program raise funds, encourage community collaboration, and support local restaurants
Role: Organize two to three restaurant nights per semester and coordinate related tasks from communication to promotion; act as the primary liaison between the program, VPs of Fundraising, and restaurants
Volunteers Needed: One
Time Commitment: As available, self-paced, 4-12 hours per school year
Senior Recognition Committee
Perks: Use your organizational and creative skills to celebrate seniors who mentor the younger classmen
Role: Oversee senior recognition activities for the Regiment and End of Year Awards Ceremonies, including Concert Bands, Color Guard, and Winter Drum Line
Volunteers Needed: One senior parent, 2-4 junior and sophomore parents; works as a team
Time Commitment: Varies by event
Food Truck Festival Fundraiser
Perks: Be part of our largest annual fall fundraiser and make a significant impact to
Role: Organize vendors, set up and run the silent auction, obtain donations, and manage permits and insurance for food trucks
Volunteers Needed: 30+
Time Commitment: Varies by role; largest fundraiser of the year for the entire Instrumental Program
Jazz Festival Fundraiser
Perks: Enjoy the spring festival atmosphere and help support the music program while learning behind-the-scenes logistics
Role: Host local high school jazz bands, set up the event, manage parking, serve refreshments, BBQ, logistics, and cleanup
Volunteers Needed: 30+
Time Commitment: High; important for funding the entire Instrumental Music Program
WHS Instrumental Music Merchandise Sales
Perks: Help promote school spirit and manage exciting merchandise sales
Role: Initiate online sales, coordinate with vendors, and distribute merchandise
Volunteers Needed: 2-3; assist Merchandise Lead at various events
Time Commitment: Approximately 4-12 hours per year
Band/Orchestra Concert Attire Team
Perks: Assist in dressing your child to the nines and look amazing
Role: Manage concert wear program, including purchasing, inventory, distribution, cleaning, and storage of attire
Volunteers Needed: 2-4
Time Commitment: 10-15 hours in fall and spring; less throughout the year
Regiment Chaperones
Perks: Engage with your child’s activities and help ensure their safety and well-being
Role: Be part of the operations team, supervise the safety of Band and Color guard members during home football games and events away from WHS
Volunteers Needed: 5-10, depending on the event
Time Commitment: Flexible; operate as a team
Regiment Nourishment Team
Perks: Be the favorite parent handing out treats and keeping the team energized
Role: Prepare and serve meals/snacks during competitions, home games, and events
Volunteers Needed: 5-7 based on events communicated via sign-up; works directly with co-leads
Time Commitment: Flexible; participate as your schedule allows
Regiment Production “Truck” Team
Perks: Spend time with your child and their friends, enjoy themed dinners, and make lifelong friends
Role: Works directly with Regiment sections to assist with the operations of Color Guard and Marching Band equipment, costumes, and props includes transport and set up equipment for football games and competitions
Volunteers Needed: 15-20
Time Commitment: Flexible; operate as a team
Regiment Hydration Team
Perks: See grateful faces as you keep the team hydrated
Role: Responsible for ensuring the hydration station is stocked from parent donations and set up for home football games and events away from WHS
Volunteers Needed: 4-6
Time Commitment: Flexible; operate as a team
Regiment Uniform Team
Perks: See your child looking sharp and be the hero who saves the day with last-minute fixes
Role: Assists with fitting uniforms and distributing attire during football games, competitions, and other event
Volunteers Needed: 5-10
Time Commitment: Flexible; operate as a team
Regiment Stadium Coordinator
Perks: Spend time with your child and Regiment during all home football games with a front-row seat to all the action
Role: Responsible for reserving and supervising the stadium seating section during home football games for Band and Color Guard members
Volunteers Needed: 1-2
Time Commitment: Attend all home football games as scheduled