The mission of the WHSIMB is to support the WHS Instrumental Music Department by providing a high level of parental involvement, volunteerism and fundraising to promote a high quality comprehensive musical education program.
The Boosters organization is a non-profit 501 (C) (3) organization comprised of parents of students and alumni of the Instrumental Music department of WHS.
Charms is the Boosters online database manager. It contains the student information that is necessary to administer our program. Parents have access to the system to input and update information. It is very important that your student’s information is complete and accurate. Most important is your email address. Email is our primary mode of communication. Having your email address is critical when there is a change in plans and we need to get that information to you.
Sign Up to be on our Volunteer Email List. If you are not sure where you want to volunteer, information is below (or just indicate "General"). We would love to see you!
Or click on this link to navigate to the online sign-up form.
Any Questions? Please contact:
Judie Gilli, VP Volunteers | judiesoogilli@yahoo.com | 805-623-3281
Truck Dads - 15 to 20 volunteers are needed. Under the direction of the Head Truck Dads (moms are also truck dads) build props, maintain equipment, load and unload the truck, assist in the movement of pit equipment for football games and competitions. Time commitment –Self-directed, since they operate as a team individual members can volunteer to participate in the events that fit their schedule.
Under the direction of the Head Chaperone supervise students at various Band activities. These include: home football games, away football games, competitions, fund raising activities, and overnight trips. Time commitment –Self-directed, since they operate as a team, individual members can volunteer to operate in the events that fit their schedule.
Under the direction of the Food Team Leaders, prepares a component of a meal, sets up serving area with tables, serving dishes and other equipment. Serves band members and participates in clean up. Time commitment - Self-directed, since they operate as a team individual members can volunteer to participate in the events that fit their schedule.
Under the direction of the Uniform Director, assist in fitting session and the assignment of uniforms. Participates in the annual “Sweatshop” alteration sessions, assists in washing of uniforms and during Regiment events assist in the distribution of uniform parts. Solves regiment members problems with uniform issues. Time commitment -Self-directed, since they operate as a team individual members can volunteer to participate in the events that fit their schedule. Typically 2 to 3 hours a week and one all-day session to prepare the uniforms for distribution.
Concert Attire Committee Member– 2 to 3 volunteers are needed. Supports the Concert Attire Director in managing the concert wear program. This includes the purchasing, inventory, distribution, cleaning, and storage of the tuxedos and concert dresses. Time commitment –Most time is spent in the fall and spring, about 10 to 15 hours a month. Much less during the rest of the year.
Fundraising Planning Committee Member -4 to 6volunteers are needed. Under the direction of the VP Development Fundraising the incumbent assists in fundraising projects. This includes providing administrative support, coordination of activities and hands on support to the fundraising such as: Food truck event, WHS Jazz Festival, Year/Ad Book, grants, Patron programs and other ongoing programs. Time commitment – Varies depending on when major fundraising events are happening, generally 6 to 8 hours per month.
Assist the Food Truck Event Director in managing all aspects of the Food Truck Event. This Includes: Finding the site, food trucks, Permits, logistics, entertainment, volunteers, parking, publicity, ticket sales and setup/teardown/cleanup. Time commitment– fall term, 4 to 8 hours per week. All day on the day of the event.
This is one of our large fundraising events that needs a large number of student and parent volunteers. Performs assigned duty on a given shift during the event. . A sampling of the jobs are: parking supervisors, greeters, guides, concession workers, facility workers, security, ticket sales, and set up and cleanup workers. Detailed signup sheets are in the lobby. Time commitment – One shift once a year.
Assist the Yearbook Director in planning and executing the Yearbook. This Includes: coordinating the planning, design, obtaining photos and copy, managing the selling of business ads, selling student tributes, obtaining senior bios, and working with designer and printer. Time commitment –winter and spring terms, 5 to 10 hours a month, more so as the production deadline draws near.
Assist the Westlake Jazz Festival Director in managing all aspects of the Jazz Festival. This includes: Facilities, set up and tear down, logistics, parking and bus supervision, hospitality room, tickets, vendors, concessions and volunteers. Time commitment– spring term, 3 to 5 hours per month. More so as the event draws near.
This is one of our large fundraising events that needs a large number of student and parent volunteers. Assignments will be made through our website a month prior to the event. A sampling of the jobs are: parking supervisors, greeters, guides, concession workers, venue workers, security, ticket sales, and set up and cleanup workers. Time commitment– spring term, one half or one day shift.
Volunteer Planning Committee Member – need around 4 to 6 team members Assist the VP Volunteers in fulfilling the Boosters’ needs for parent volunteers. Duties include soliciting parents to become volunteers, supporting the New Family Coordinator and Middle School Liaison, working the volunteer table at band events, assist in the scheduling of volunteers, and maintaining the volunteer database. Time commitment–Varies depending on when major events are happening, generally 3 to 7 hours per month.
Communication Planning Committee Member - need around 4 to 6 team members Assist the VP Communications in managing all aspects of communication for the Booster organization. This includes: formation of a communication strategy for all Music Department “audiences”, such as parents, Booster volunteers, students, general public, web site and social media management, publicity, press relations, and email blast. Support the Website and Social Media Coordinator and Publicity Leader. Time commitment–Varies depending on when major events are happening, generally 3 to 7 hours per month.